Skip to content
FelgorFELGOR
Multi-supplier technical procurement•Procurement operations with high volume across many suppliers per item

FELGOR Buyer

From quote to PO in one place — no Excel, no manual transcription

The problem

A technical buyer spends half the day transcribing quotes. They request prices from five suppliers, each replies in a different format — one sends a PDF, another replies in the email body, a third drops a WhatsApp voice note — and someone has to put it all into Excel to compare. By the time the spreadsheet is done, a new quote has arrived. By the time the best mix is approved, the supplier has updated the price. Senior buyer time, which should be on negotiation, is on data entry.

The solution

FELGOR Buyer makes the transcription disappear. The buyer lists the items, fires the quote request to each supplier in their preferred channel, and the AI captures the responses — extracts price, lead time and conditions straight from the email or voice note. The comparison matrix builds itself. The buyer validates the best mix, generates the SC, generates the PO, and the system tracks every item to delivery.

Capabilities

What the product does

  • Sends quote requests via email and WhatsApp to registered suppliers, in bulk
  • Captures every response automatically — text, PDF attachment or WhatsApp voice
  • Extracts price, lead time, payment terms, freight and validity from each quote
  • Builds the comparison matrix automatically, highlighting the lowest cost per item
  • Suggests the optimal multi-supplier mix — sometimes single, sometimes a split
  • Generates SC and PO directly and tracks each item across delivery stages
  • Full quote history per supplier, item and project — auditable

Where it applies

It's not a vertical product

The engine is the same. What changes is the catalog trained for each context. Below are the sectors where we've already seen it make sense — but the use cases don't stop here.

  • Chemical and petrochemical industry
  • Construction and infrastructure
  • Mining and metallurgy
  • Hospital and healthcare
  • Industrial maintenance and MRO
  • Oil & gas and energy
  • Engineering and specialized manufacturing

How it works

Day to day

  1. 1

    Buyer lists the project items, or imports from the ERP

  2. 2

    System dispatches quote requests via email and WhatsApp simultaneously

  3. 3

    Each supplier reply is captured and structured automatically

  4. 4

    Buyer validates the suggested mix, adjusts if they want, releases SC and PO

  5. 5

    Item is tracked through stages — in flight, received, inspected, released

Gains

What changes in the operation

  • Senior buyer's time goes back to negotiation, not data entry
  • Comparison becomes auditable — every decision has a paper trail
  • Quotes don't go stale waiting for approval
  • Working with 50+ suppliers becomes feasible without doubling the team

Who this is for

Any procurement operation with high volume of multi-item, multi-supplier quoting where the buyer's time is the bottleneck. Sector doesn't matter — the engine recognizes supplier responses regardless of what's being quoted: industrial valves, hospital medications, structural beams, PPE, maintenance parts, chemical inputs.

Works best when:

  • The operation quotes with recurring suppliers (not every new quote is a new supplier)
  • Suppliers reply via email or WhatsApp (not exclusively a closed system)
  • An ERP exists to receive the generated SC/PO (or a manual process that can be replaced)

If the company already has mature e-procurement with electronic catalogs across all suppliers, the product overlaps — not worth it.

What FELGOR Buyer isn't

Not a marketplace. Suppliers stay the same approved list — the system just makes quoting easier with the suppliers that are already there. Doesn't replace the buyer. Mix decisions stay human — the system suggests, the buyer validates. Doesn't negotiate price on its own. It recognizes the response, organizes the comparison. Fighting for the discount stays human work.

How it fits in

No ERP swap. Supplier master comes from the existing system, integration runs through import or API. In the first weeks the system learns each supplier's quoting style — email format, jargon, abbreviations. After that, the buyer stops typing.

Want to learn more about FELGOR Buyer before booking?

Read articles on this solution

Got a problem similar to FELGOR Buyer in your operation?

In 30 minutes with the founders, we'll map your context and tell you whether an adaptation makes sense — or whether a different approach fits better. Straight talk.

Book a diagnosis for my case

30 min · free · with the founders